The school-based teams I've worked with at both the elementary and middle
school level worked the same way.
The PTA provided startup funds ($500 per team), usually starting with one
team and adding more each year or two as interested dictated. This
provided for money to by the following materials:
The costs above are essentially one-time startup costs as these items can
be reused each year. I strongly recommend the 9797/9648 combination for
teams! Generally the school would loan us a laptop or one of the coaches
would loan one of theirs for the team to use.
There are also yearly costs which we basically paid out of registration
fees collected from each team member. We charged a fee of somewhere
between $50 and $65 which (assuming we had 7-8 per team) covered team
registration, tournament registration, the field kit (competition mat and LEGO
features), and money to buy and print custom T-shirts for the team and
coaches. My middle school teams charged a little more than what the costs
were in order to build up reserves for equipment upgrade and replacement costs,
or possibly adding another team. We now have 3 teams at our old elementary
school and 5 at our middle school.
Depending on how you slice things you can have multiple teams share
practice tables (not at the same time, of course) or buy a site license for the
software to cover multiple teams, but this is pretty much what you would do for
an individual team.
There are certainly some schools in less-affluent areas where the PTA won’t
have that kind of money and/or the students can’t pay those kinds of fees.
In those cases you need to get creative: do fundraisers, find a corporate donor,
etc. Even in affluent areas, some students won’t be able to afford the fee
but the PTA usually has money designated to help those kids pay for activities
in order to level the playing field for them.
I’m sure others out there use different approaches but I hope this helps
From: Paul Carder
Sent: Monday, February 28, 2011 10:34 AM
Subject: [VADCFLL-L] Starting up
Hi - My son is at Moody middle in Richmond and we are considering
starting a team. I am curious if most teams are funded by setting up
non-profit and then seeking sponsorship or if teams typically fund the
among themselves? Thanks!
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