Hi Coach! Let me try to answer this. I am another coach too, that has gone through this last year and I am about to do it again this year. It is unfortunately kind of hard, but not terribly so. You will have to get the parents involved, so good luck with that. I encourage you to do it yourself first (assuming that you have a child on your team), take notes, and then explain it to the other parents.

There are two different sites where the team member (children) information must be entered. The first is the national USFIRST website
https://my.usfirst.org/fll/tims/site.lasso
This is where all of the parents will have to go. They will have to create an account and then enter in their child's information. I do not know if parents that had kids participating last year, if they will have to create a new account or if they can use last year's account. I haven't tested it yet. Like I said, if you have a child on your team, then I suggest that you do this first before sending that link out to all of your parents.

Next, YOU need to enter team member (children) information on the VA-DC FLL site
https://vadcfll.cisat.jmu.edu/db/newaccount.aspx

But before you can do that, you will have to create the team at that same site first. So, create the team, and then add team member information. The site will ask questions such as the child's name, birth date, FLL history (have they competed before) and ethnicity. Again, I suggest that you go through, enter the information for your own kid(s), take notes, and then send out an email to all of your parents requesting the information that you will need to complete that form.

I really hope that helps! :) If you have any other questions, just ask here!

Coach Skip


.

On Tue, Sep 22, 2015 at 11:02 PM, Nan Tian <[log in to unmask]> wrote:
Dear all,
 
We are a rookie team and I'm a rookie coach this year.  How do you do the student team member registration again? Can I add all the team members myself or do I have to invite the parents to enter their children one by one?
 
Thank you.
 
Coach Tian
Alpha Techs

 

Date: Tue, 22 Sep 2015 13:25:35 +0000
From: [log in to unmask]
Subject: Re: [VADCFLL-L] Team Member Registration
To: [log in to unmask]


Penny is correct.  We’ve been working to develop a system that would pull data from the FIRST system but it’s not easy.

From: "[log in to unmask]" <[log in to unmask]> on behalf of "Poole, Aeronia" <[log in to unmask]>
Reply-To: "Poole, Aeronia" <[log in to unmask]>
Date: Tuesday, September 22, 2015 at 9:19 AM
To: vadcfll <[log in to unmask]>
Subject: Re: [VADCFLL-L] Team Member Registration



Thank you, Penny.  I have several updates; better get cracking.




Aeronia L. Poole, M.Ed C&I
MS Technology Coordinator
Robotics Team Coach - STEM Think Tank
National Cathedral School
202-537-6368



From: Penny Moss <[log in to unmask]>
Sent: Tuesday, September 22, 2015 9:08 AM
To: Poole, Aeronia
Cc: [log in to unmask]
Subject: Re: [VADCFLL-L] Team Member Registration
 
For the VADC registration, the coach has to put in the team member information all over again. While I had one returning member, he did not show up when I registered the team. Again, this is different than what is done on the TIMS site. Hope this helps.

-Penny Moss 
Coach

On Sep 22, 2015, at 8:59 AM, Poole, Aeronia <[log in to unmask]> wrote:

VADCFLL, Please clarify: I have returning team members and new team members.  Last year my parents went to the link I provided and put in members' information.


1.  Do current parents have to re-enter information again this year; or
2.  Will old member information be populated.
3.  Will new parent members use the same link as last year?


Please advise.  Thanks.




Aeronia L. Poole, M.Ed C&I
MS Technology Coordinator
Robotics Team Coach - STEM Think Tank
National Cathedral School
202-537-6368



From: First Lego League in Virginia and DC <[log in to unmask]> on behalf of Karen Berger <[log in to unmask]>
Sent: Monday, September 21, 2015 5:28 PM
To: [log in to unmask]
Subject: Re: [VADCFLL-L] Team Member Registration
 
For the TIMS site (run by FIRST), parents input that info and that system is still being used. Please encourage parents to do this.

For the VA-DC FLL registration site, which is used by teams to pick their preferences for their regional tournament as well as get them assigned to the correct division, the coach can enter everything.  The only way parents would be able to enter the info would be for the coach to give them all their user name and password.  I recommend coaches gather and enter this info before October 1st, when the tournament preference portion of the site will be opened.  At that time, coaches can log back in, select their preferences and then their registration form will be complete for regional tournaments. Teams will be able to make changes/edits up until (but no later than) October 10th, at which time we will get the assignments completed.

Thanks,
Karen

-------- Original Message --------
Subject: [VADCFLL-L] Team Member Registration
From: Skip Morrow <[log in to unmask]>
Date: Mon, September 21, 2015 5:00 pm
To: <[log in to unmask]>

My team has been entered into the VADC site and I have paid the tournament fee ($100). I think the next step is for me to enter my team member information?? Last year I remember the parents had to fill out online forms for each kid. Is that not required any more? 

Coach Skip
Technobots of Chesapeake

.

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