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Thanks so much, Karen, for all of your hard work to organize the regional tournaments! It is a crazy "job" that is made crazier by the sheer number of teams and tournaments involved. To do this for our teams as a volunteer is tremendous and I know that you spend many, many hours to help make each season a success for our kids.

Thank you,
Brittany

On Oct 7, 2014, at 9:14 PM, Karen Berger wrote:

This is another reminder that regional tournament registration will close on October 10th.  The means that all teams planning on competing must have:
1) Entered all team member information (so that we order enough supplies)
2) Have correct Birthdays for all team members (so we assign the team to the correct division)
3) Have their team name updated if needed (You will NOT be able to make updates to the registration after the 10th)
4) Select your tournaments (we will start official assignments on the 10th - should be released by the 15th or earlier)
5) Pay your VA-DC FLL regional fee (we will not be able to assign you a tournament if this is not done)

Once the registration system closes on the 10th, you will be able to view the information that you entered but you will NOT be able to make any changes so please make sure that all information is correct and up to date before we close the system on the 10th.

If your team does not plan on competing, please log into our system and there is a way to indicate this on the registration (1st page) so that we do not spend time trying to track you all down.  At a minimum, please let me know by email that you do not plan on competing.  With 600+ teams, it's a lot of work to track down missing teams.

Thanks and I look forward to seeing you all at competitions in November!

Karen
---------------
Karen Berger
VA-DC FLL Regional Tournament Coordinator

-------- Original Message --------
Subject: [VADCFLL-L] Welcome to the 2014 FLL season
From: "Skelton, Dustin - skeltodc" <[log in to unmask]>
To: <[log in to unmask]>
Welcome to the 2014 FLL season—World Class!  We have information about the VA-DC FLL Regional Registration process that everyone (including returning coaches) should read below.
 
We will be collecting a VA-DC FLL Regional Registration Fee.  There will be NO separate regional tournament registration fee.  The VA-DC FLL Regional Registration fee will cover services available to VA-DC FLL teams including team development, coach support and planning for regional qualifying tournaments.  Teams registered with the VA-DC FLL Region can sign up for one (1) regional qualifying tournament.  Details about payment options are noted below and on our website at www.va-dcfll.org.   Coaches will also receive reminder emails during the registration process.  There is a Frequently Asked Questions link on the registration page that will be able to answer most questions associated with the registration process.
  
VA-DC FLL REGIONAL REGISTRATION PROCESS:
To help expedite this new registration process, VA-DC FLL teams can start this registration process now.  Go to http://www.va-dcfll.org/teams/start-register-a-team/ and go to Part 3.  There are 4 steps and a confirmation email will be sent after the completion of each step.
1.       Enter FLL team information (team name, national FLL team number, coach contact info, etc.).  FLL team MUST be registered with FIRST for the 2014 World Class season before registering with the VA-DC FLL Region.  FIRST will issue the FLL team number.  To register with FIRST, go to: https://my.usfirst.org/fll/tims/site.lasso
2.       Pay the $100 VA-DC FLL Regional Registration Fee (due by 10/10/2014).  Make sure to use your FLL National Registration number.  Options for payment include:
a.       Credit card online payment: An additional $2.50 credit card processing fee will be charged with this option.  There is a link on the main VA-DC FLL website www.va-dcfll.org (select the $100 Regional Registration option)
b.      Pay by check: Send a check for $100 to the address below. Be sure to include your team number on the check so that it can be correctly credited. Multiple payments may be included in the same check, but each team number must be indicated.
c.       Pay by purchase order: Purchase orders are acceptable from any VA or DC school system. Send your purchase order to the address below. Be sure to include your team number on the PO so that it can be correctly credited. Multiple payments may be included in the same PO, but each team number must be indicated. Mailing address for check and P.O. payments:
VA-DC FLL                    
James Madison University
800 S. Main, MSC 6911
Harrisonburg, VA 22807
3.       Enter team member information (team member name, date of birth, etc.). Date of birth determines the team’s VA-DC FLL division – please be accurate and complete
4.       Regional Qualifying Tournament Preference Selection (pick 1st, 2nd and 3rd choice). This final step (selection of tournaments) will not be available until October 1st.  Assignments are based on a first-come, first-serve basis based on tournament selection so starting registration now will not guarantee you preference but does give you ample time collect team member information ahead of time.
 
You will be able to come back and make updates/changes as needed until the end of the registration period on October 10th.  We will send out reminders when we get close to the opening of the regional tournament selection portion.
 
Below are important notes about the registration process…
New this year, FIRST has implemented a child protection policy and requires background checks and other safeguards.  More information is available on the US FIRST website or by contacting [log in to unmask].
WHAT WILL COACHES NEED TO BE ABLE TO REGISTER FOR A TOURNAMENT?
·         Your national FLL team number as provided by FIRST.
·         Contact information for the coach.
·         Team member details including name, gender, date of birth (for assignment of age division), whether or not the team member has participated in FLL before.
·         Top three choices (in order) for tournament sites (this part will not open until 10/1/2014)
 
OTHER THINGS TO KNOW ABOUT REGISTRATION…
·         Because we know that a number of you are managers and/or coaches for more than one team, you will have the option to register multiple teams and list different coaches for each team.  If you register more than one team then you will be responsible for any updates to each team that you register or you will need to share your log in information with individual managers to do so themselves.
·         Please be aware that cookies must be enabled on your computer in order to use the registration system.  If this poses a problem in your school or place of business, you will need to use another computer or have someone else register for you.
·         Any manager/coach email addresses provided will be automatically added to the email list from which administrative messages will be sent.
·         There may be a delay of up to 1 week between when you register you team with USFIRST and when you are able to start the registration process as we normally update our registration server once a week.  We will make sure that all registered teams have been added prior to the start of official regional tournament registration on October 1st.
 
A SPECIAL NOTE TO TEAMS REGISTERED WITH FIRST BUT DO NOT PLAN TO PARTICIPATE IN A VA-DC FLL REGIONAL TOURNAMENT.
* Even if you don't plan to register a team for a VA-DC FLL regional tournament this season, please log in and make note of that so that we don't have to contact you separately (there will be a clear place to indicate this on the first page).  This will help save time for our very busy volunteers who would otherwise have to follow up directly with any unregistered teams.
 
If you have any questions, please send them to [log in to unmask].  Thank you for all that you do and we look forward to an exciting FLL season!

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To UNSUBSCRIBE or CHANGE your settings, please visit https://listserv.jmu.edu/archives/vadcfll-l.html and select "Join or leave the list".
VADCFLL administrative announcements are sent via VADCFLL-ANNOUNCEMENTS-L. Visit https://listserv.jmu.edu/archives/vadcfll-announcements-l.html to subscribe.