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All information has to be in the system by October 10 and coaches and managers will not be able to log into the system to make any changes after that time.  There are a few very limited ways that teams can make changes but not all changes may be allowed so teams should be aware.  And we have to manually make those changes for you so it can be time consuming.  Locking the system is necessary because we use the team information to assign tournament, determine age divisions at each tournament and even buy the participation ribbons which all have to be done right when assignments are announced so that they will be available in time for the tournaments. 

Dropping a team member:
There is no need to notify us if you drop a team member.  Just be prepared to tell the folks at check in for your tournament that the team member is not there.

Swapping team members:
You must notify Krystian Jones ([log in to unmask]) to swap a team member.  We will need to know the name, gender and birthday for the new member as well as the name of the member they are replacing.  If the swap does not effect the team's division, it should be ok.  If it makes a division 2 team become a division 1 team, the team will remain a division 2 team.  If it makes a division 1 team become a division 2 team, either we will have to see if the tournament can accommodate the change or if not (or if it's a tournament that only has division 1 teams), the change will not be allowed.

Adding team member:
You must notify Krystian Jones ([log in to unmask]) to add a team member.  We will need to know the name, gender and birthday for the new member.  If the addition does not effect the team's division, it might be ok.  If it makes a division 1 team become a division 2 team, either we will have to see if the tournament can accommodate the change or if not (or if it's a tournament that only has division 1 teams), the addition will not be allowed.  Please note that we purchase the participation ribbons based on the number of members each team registers by October 10 so if you add members there is a chance that not all members of your team will get a participation ribbon.

I hope this helps and if at all possible, it is best to have all information in the system by October 10.

Thanks,
Karen

-------- Original Message --------
Subject: Re: [VADCFLL-L] VA-DC FLL Regional Tournament Registration
Closes October 10
From: Elvina Tong <[log in to unmask]>
Date: Thu, October 05, 2017 7:43 am
To: [log in to unmask]
Cc: [log in to unmask]

Hi Karen,

Does this mean that after October 10, we also cannot change the team members? My team's families are unsure whether or not they can attend because we don't know the date yet. Some families are traveling for Thanksgiving and which date we are placed in will determine whether or not some can come.

Thanks,
Elvina

On Wed, Oct 4, 2017 at 8:49 PM, Karen Berger <[log in to unmask]> wrote:
FLL Teams,
This is a friendly reminder that the regional tournament registration system will close at midnight on October 10th.  Your registration must be complete at that time and you will NOT be able to make changes (we need a couple days to get the assignments done).  This means that you need to have ALL team members included with their correct birthdays as well as team name, coach contact info, etc.  Instructions if you need them are below. 

If you have not started or completed your registration, please make sure to do so by midnight on October 10.  And remember that assignments are first-come, first-serve.

If you do not plan to compete, please reply to me directly (not the listserv) and let me know so that we save time we would spend tracking you down.

Thanks and we look forward to seeing you all at tournaments in November!

Karen
--------
Karen Berger
VA-DC FLL Regional Tournament Coordinator

-------- Original Message --------
Subject: [VADCFLL-L] Today is the Day! Tournament Preference Selection
From: "Jones, Krystian Wyvonne - joneskw" <[log in to unmask]>
Date: Sun, October 01, 2017 9:13 am
To: <[log in to unmask]>

Please read the following changes and announcements very carefully.

Tournament Preference Selection:

This year, tournament preference selections is falling on a Sunday, in order for us to accommodate busy schedules, the time of tournament preference selection will be changing.  
This year, it will be on Oct. 1st at 2:00pm

Team Manager Account:

In order to select your tournament preferences, you will need to have completed your team manager account.  If you are unsure if you have created a team manager account, please try logging in HERE.  You will NOT be able to participate in the tournament preference on Oct. 1st without creating this account.

When you log in, please make sure your team has completed payment.  If you do not see a green check box by your team, we have not received your method of payment.  If you would like to make a payment today, please click HERE.  Please note, there are two registrations (one with FIRST for $225 and one for VA-DC FIRST LEGO League for $125).  

*If you have paid today (9/25/17), please allow at least one business day for our system to reflect the method of payment.

*Some teams have paid, but have not created their team manager account.  If you believe you are one of these teams, please reach out.

Youth Registration (firstinspires.org):

We are aware that the FIRST Youth Registration systems are not in full operation at the moment.  Please proceed with the VA-DC FIRST LEGO League registration process as normal.  You will be asked to provide some team information, but you do not need the FIRST youth registration system to do so.  
  
If you have any questions, please feel free to reach out. 

We look forward to seeing all of you at a local tournament in November! 

Krystian Jones 
Assistant Director of Virginia/DC FIRST┬« LEGO┬« League
James Madison University
Lakeview Hall, MSC 0305
Office: 540-568-2216


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VADCFLL administrative announcements are sent via VADCFLL-ANNOUNCEMENTS-L. Visit https://listserv.jmu.edu/archives/vadcfll-announcements-l.html to subscribe.




To UNSUBSCRIBE or CHANGE your settings, please visit https://listserv.jmu.edu/archives/vadcfll-l.html and select "Join or leave the list".
VADCFLL administrative announcements are sent via VADCFLL-ANNOUNCEMENTS-L. Visit https://listserv.jmu.edu/archives/vadcfll-announcements-l.html to subscribe.